Administrative Support Specialist

 Administrative Support Specialist

 Job Type:              Full-Time

Wage Range:  $22.00-$25.47 per hour (DOE)

Position Summary

The Administrative Support Specialist plays a critical role in supporting the daily operations of Port of The Dalles. This position performs a wide range of administrative, clerical, and organizational functions that contribute to the efficiency and effectiveness of the Port. The ideal candidate is detail-oriented, responsive, and comfortable working in a dynamic public-facing environment.

Key Responsibilities

·         Provide administrative and clerical support to Port staff.

·         Coordinate scheduling, maintain calendars, and organize meetings.

·         Draft, proofread, and finalize memos, reports, presentations, and official correspondence.

·         Respond to public inquiries (in person, by phone, and by email) in a professional and timely manner.

·         Assist with preparation and posting of agendas, meeting packets, and minutes in accordance with Oregon public meetings laws (ORS 192).

·        Maintain organized filing systems and support records management per retention schedules.

·        Coordinate logistics for Port Commissioner meetings and community events.

·        Assist with communications and outreach including website updates.

·       Uphold confidentiality and compliance with public records laws and internal policies.

Minimum Qualifications

·       High school diploma or GED required. Associate or bachelor’s degree in public administration, business, or a related field preferred.

·         Two (2) years of progressively responsible administrative support experience; experience in a government or public-sector setting is strongly preferred.